© Copyright 2000, SRA International

Task Order Guidelines

THE MOST STREAMLINED IA CONTRACT PROCESS POSSIBLE!

DISA's Deputy Director for C4 & Intelligence Program Integration (DISA/D2) performs the functions of program manager and steward for the 'I Assure' contracts. DISA works in partnership with customers in DISA, DoD components and other Federal Agencies to understand how the 'I Assure' Contract can be used to meet the customer's information assurance requirements. Through regular in-process reviews, DISA ensures the work being performed is in accordance with, and can be integrated with, approved DoD standard communications, security, data and other defined technical solutions.

STEP 1 - DOCUMENT PREPARATION
The Task Monitor (TM) prepares the requirements package that is the basis for processing and awarding the 'I Assure' task order. It includes the statement of work, purchase request and other documents listed in the guidelines checklist. The forms and checklists are available from the web site http://www.ditco.disa.mil/hq/contracts/iachar.asp with a click on Task_Order_Guidelines in the yellow bar. The customer forwards the package to the DISA Contract Officer's Representative electronically at Thompsol@ncr.disa.mil.

STEP 2 - DISA CONTRACT OFFICER'S REPRESENTATIVE (COR) REVIEWS AND FORWARDS REQUIREMENTS PACKAGE
The COR ensures the requirements package is complete, compliant, and within the scope of the 'I Assure' Contract. Then the COR forwards the package to the Contracting Officer at the Defense Information Technology Contracting Organization (DITCO) at Scott Air Force Base, IL. 

STEP 3 - CONTRACTING OFFICER (KO) REQUESTS PROPOSAL FROM CONTRACTORS
Electronically, the KO requests proposals from all 'I Assure' prime contractors unless an exception has been granted. Each contractor is generally allowed 7-14 days to prepare and submit proposals. However, more or less time may be necessary based on the requirements. Each task order proposal request issued lists the due date, technical proposal page limitations, evaluation criteria and order of importance.

STEP 4 - SRA PREPARES TECHNICAL & COST PROPOSAL AND TRANSMITS ELECTRONICALLY
The technical proposal may be written and/or oral as stipulated. The cost proposal must be submitted in writing. The technical proposal will be no more than 10 pages, stating compliance with or exception to SOW requirements, risks, assumptions, and conflict of interest issues. It must include as a minimum the technical approach, key personnel, hours of personnel by labor categories, and other direct costs. It will also include period of performance, government furnished equipment and information, security (including clearance level), teaming arrangements including subcontracting, and certifications that all individuals assigned to the task order meet the education and experience requirements for the proposed labor categories as defined in contract. The cost proposal includes detailed cost/price amounts of all resources required to accomplish the task. SRA forwards the technical and cost proposal electronically to the DISA KO and COR and the Task Monitor for concurrent evaluation.

STEP 5 - DISCUSSION/AWARD
The KO requests the TM perform a technical evaluation of the proposals. The TM may obtain past performance information by requesting such information from the KO. Discussions or negotiations between the contractor and the TM will occur only with the prior permission or involvement of the KO. Once the proposal has been reviewed by the TM, COR, and KO, and all pre-award issues have been resolved, the KO awards the task order. If awarded the task order, SRA is authorized to begin work.